Job Description Summary

Responsible for project operations and programs support including standardization, quality management, document management, methods creation and maintenance, process improvement and tools for the project management function.

Follow the Lead of APAC DCC Specialist to define and implement a document control process based on GE Vernova APAC rules and policies and customize for the project as per contractual requirement, covering the review, publishing, storage, and use of technical documentation, supported by the Document Management System.

Own and maintain the Project Master Document List (MDL) which is the governing instrument for the Document Control process.

Is the single point of contact with customers, suppliers & stakeholders for contractual technical document transmittal & all necessary liaison for the completion of the Project.

Work in close cooperation with all engineering teams, Project Managers and Project Engineering Managers, as well as customer representatives and external partner subcontractors and suppliers in providing the necessary administrative & executive support.

Impacts quality of own work and the work of others on the team. Executes standard operational/technical tasks typically subject to instructions and work routines.

There is latitude to rearrange the sequence to complete task/duties based on changing work situations.

Job Description

Roles and Responsibilities

• Responsible for maintaining and making available as necessary complete and current project documents by using the dedicated Document Management Systems and Customer Portal like Aconex, Asite, PIMS etc.) and related information throughout the project cycle.
• Supports the Engineering & Project Management team for specific tasks, such as Master Document List (MDL) updates, progress reports, dedicated checks of issues.
• Broadening knowledge of own technical discipline to execute policy/strategy. May include support roles with specialized technical field of knowledge; still acquiring higher level knowledge and skills.
• Basic understanding of key business drivers; uses this understanding to accomplish own work. Good understanding of how work of own team integrates with other teams and contributes to the area.
• May have some autonomy to make decisions within a defined framework. Resolves issues in situations that require good technical knowledge and judgment within established procedures. Consults more senior team members for issues outside of defined instructions/parameters.
• Significant and relevant experience in documentation management on large projects

• (volume of thousands of documents) is expected.

• Will work accordingly to the overall and project related document quality checklists,

• compliant to company and project quality procedures & accurate quality records.

• EHS: Execute with zero accident and without damage to the environment.
• In addition to this, you will also be responsible for (but not limited to):
• Supporting Project Management Team in creating & receiving POs in SAP
• Performing addition administrative duties necessary for the smooth execution of the duration of the entire Project.
• Meeting Project & Documentation submission Contractual timeline.

Required Qualifications

• The most suitable candidate will possess a formal qualification in administration or Engineering.
• Proven experience in document control, preferably within the engineering, construction, or procurement industries.
• Ability to manage multiple projects and collaborate effectively with cross-functional teams.
• Strong communication and interpersonal skills to liaise with internal and external stakeholders.
• General knowledge of engineering technical terms and understanding of engineering processes, industry standards and compliance requirements.
• Proficiency in the following software: Microsoft Office package (Word, Excel, Powerpoint), CAD/AUTOCAD (basic level), Adobe Acrobat Professional, Nitro Pro or similar.
• Proficient in SAP, Teams folder and Box Drive.
• Excellent organizational skills, Quality oriented, Structured and attention to detail, time management skills.
• Processes good communication skills & fluency in English.
• Ability to grasp complex processes and structures.

Desired Characteristics

• Strong oral and written communication skills.
• Demonstrated ability to analyze and resolve problems.
• Ability to document, plan, strategize, and execute programs.
• Established project management skills.

• Note:

  GE’s culture is about providing everyone who works here with opportunities to exercise their responsibility, integrity, and creativity while growing themselves, their careers, and our business.

Additional Information