Job Description Summary

We are seeking a detail-oriented and process-driven Project Operations & Quality Associate to join our team. In this role, you will act as the backbone of our project delivery team. You will be responsible for the administrative health of our project, ensuring milestones are tracked, schedules are maintained, and documentation is current—while simultaneously serving as a quality gatekeeper to ensure the inspection, verification, and handling of incoming and outgoing shipments ensure that all warehouse deliverables meet our high standards for excellence and compliance.
The ideal candidate thrives in organized environments, possesses an analytical mindset, and is passionate about streamlining workflows and maintaining rigorous quality standards.
Project Administrator will also support the project management service team in logistics and delivery of project tools and equipment.

Job Description

Essential Responsibilities

As the Project Administrator & Quality Associate, you will:

• Maintain and update project schedules, task lists, and resource allocation trackers.
• Maintain & update Smartsheet for pacing reviews.
• Document meeting minutes, capture action items, and ensure timely follow-up with stakeholders.
• Prepare recurring status reports and presentations for management review.
• Manage project documentation repositories, ensuring all files are version-controlled and easily accessible.
• Coordinate all activities related to the project.
• Follow-up on the project derogations.
• Perform invoicing according to the contract terms.
• Good receipts for the projects
• Perform the administrative closing of the project.
• Coordinate Logistics and delivery of equipment and service tools.
• Inspect incoming materials related to Projects at Houston Service Warehouse as per the inspection plan, verify for damages, completeness, and conformity to specifications and documentation.
• Verify packing lists, and related paperwork against physical contents.
• Document inspection results, non-conformances, and discrepancies in accordance with established quality procedures.
• Identify, document, and track non-conformities; coordinate with project leads to ensure corrective actions are taken.
• Coordinate with warehouse, shipping, and operations teams to resolve issues related to damaged, incomplete, or non-conforming materials.
• Maintain accurate records of inspections, inventory movements, and quality checks.
• Support proper handling, storage, and preparation of equipment for shipment or receipt.
• Analyze workflow data to identify recurring process gaps and provide actionable recommendations for continuous improvement.
• Follow all safety, quality, and operational procedures while working in a warehouse/shipping environment.

We will not be able to provide Visa sponsorship for this role now or in the future.

Qualifications/Requirements:

• Bachelor’s degree in project management or business administration or equivalent with Technical Certificate
• 2–4 years of experience in project coordination, administrative support, or quality assurance roles in related environment
• Previous exposure to ERP tools /accounting tools (ie. SAP)
• Ability to travel 10% of the time

Desired Characteristics:

• Demonstrated professional interpersonal skills – high level of motivation, integrity, self-confidence and ability to take initiative
• Proficiency Spoken & Written - English Must / French Desirable
• Previous experience in quality assurance, inspection, or manufacturing support role.
• Ability to lift and move materials as required in a warehouse setting.
• Ability to work independently
• Ability to influence others and lead small teams
• Lead initiatives of moderate scope and impact
• Ability to manage multiple projects concurrently.
• Advanced competency in Microsoft Office Suite (specifically Excel. Microsoft Power Point, Microsoft Project for reporting and data tracking).
• Salesforce & Smartsheet
• Planning and cost management experience
• Customer focus experience
• Extreme attention to detail, follow up, highly organized
• Demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment
• Strong analytical mindset with a sharp eye for detail.
• Ability to communicate complex process issues clearly and professionally to diverse stakeholders.

Additional Information

 

 

For candidates applying to a U.S. based position, the pay range for this position is between $72,000.00 and $108,000.00. The Company pays a geographic differential of 110%, 120% or 130% of salary in certain areas. The specific pay offered may be influenced by a variety of factors, including the candidate’s experience, education, and skill set.

 

 

Bonus eligibility: discretionary annual bonus.

 

 

This posting is expected to remain open for at least seven days after it was posted on September 02, 2026.

 

 

Available benefits include medical, dental, vision, and prescription drug coverage; access to Health Coach from GE Vernova, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Vernova Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and financial planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability benefits, life insurance, 12 paid holidays, and permissive time off.

 

 

GE Vernova Inc. or its affiliates (collectively or individually, “GE Vernova”) sponsor certain employee benefit plans or programs GE Vernova reserves the right to terminate, amend, suspend, replace, or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a GE Vernova welfare benefit plan or program. This document does not create a contract of employment with any individual.